Executive Assistant Job Description
Location: philadephia, PA (Remote)
About TGC Worldwide
NGNG Enterprises, in partnership with CVW Recruitment, is seeking qualified candidates for an Executive Assistant position on behalf of our client.
Join us at TGC Worldwide to be part of the future of personal branding! We are a cutting-edge branding and marketing agency that empowers writers and influencers to establish and scale their personal brands.Â
We offer a wide range of services including book, TV, Film and event launches as well as marketing, publishing consultation, and brand management. If you are passionate about helping people reach their goals to make a bigger impact on the world – then we would love to connect!
Seeking to Fill the Following Position:
We are looking for an experienced Executive Assistant to support and be the right-hand human to our CEO. The right fit will be someone who is highly organized and is a proactive individual who thrives in a fun, but fast-paced environment. If you’re a super detail-oriented problem-solver with a knack for anticipating needs and providing solutions, this is the perfect opportunity for you.
- You must complete this very quick application form.
- Applicants that do not apply using the form will not be eligible for hire!
- 2+ years previous Administrative or Executive Assistant experience and/or Project Management is required! We are looking for people with heavy project and scheduling experience.
- Is patient and kind; enjoys supporting C-level Executives.
- Does not get easily overwhelmed and is able to prioritize according to urgency.
- Excellent attention to detail and is able to keep track of all the things 🙂
- Experience with Gmail and Google Calendar are a must!
- Helps to manage our CEO's inbox by sorting messages into appropriate labels and leaning in to draft replies to the team, our clients and network on her behalf wherever possible.
- Assists in client and sales lead scheduling as well as general Google calendar maintenance for our CEO.
- Misc. other administrative tasks as assigned, including but not limited to the use of spreadsheets, reports, billing and invoicing, and building client proposals.
- Other projects as assigned, some of which may be personal in nature or research-based.
- You must complete this very quick application form.
- Applicants that do not apply using the form will not be eligible for hire!
- Experience: 3-5+ years of relevant experience as an Executive Assistant or in a similar administrative role.
- Education: Bachelor's degree is preferred, but not required.
- Technical Skills: Proficient in Microsoft Office Suite, especially Excel, and comfortable with various software and technology tools such as ClickUp.
- Soft Skills: Excellent communication, organization, time management, problem-solving, and interpersonal skills. Ability to stay calm under pressure, think critically, and anticipate needs. Does NOT need to be micromanaged and is able to work independently, while also being a team player!
- Stand Out Candidates: We are looking for a candidate who is a self-starter, who is highly motivated, and has a "make it happen" attitude. Someone curious, eager to learn, and can thrive in a fast-paced, collaborative environment. The right candidate will have a strong professional intuition and be able to anticipate our CEO's needs before they are expressed. We need someone to come in, find where help is needed and lean in quickly to offer that support.
- Full inbox management; Sort, screen, and respond to emails on behalf of the CEO.
- Manage the CEO’s calendar (both business and personal), including scheduling meetings, appointments, and travel arrangements.
- Handle client scheduling, onboarding, and general communication such as sales leads and customer concerns.
- Manage vendor relations, and resolve any issues that may come up.
- Coordinate and work on special projects and tasks as assigned, ensuring deadlines are met.
- Review and send out new business proposals.
- Update and maintain the company’s project management system as well as manage basic digital filing.
- Assist with other data entry and miscellaneous administrative tasks as needed.
- Communicate effectively with internal and external teams.
- Coordinate travel arrangements, including booking flights, hotels, and transportation.
- Provide on-site support at events or productions attended by the CEO as needed.
Start Date: Immediately
Employment Type: Full-time Employee
Location: Philadelphia/New Jersey area preferred, with the possibility of hybrid or fully remote work for the right candidate
Hours: Monday-Friday 8AM-5PM ET, with occasional after-hours availability
Pay: $55-75K annual salary
Benefits: Healthcare, PTO (3 weeks vacation in the first year!), paid cell phone, continuing education credits, flex time, and bonuses
TO APPLY:
YOU MUST click the button bellow and COMPLETE THIS VERY QUICK APPLICATION FORM
Applicants that do not apply using the form will not be eligible for hire!
